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Lab & Office Manager

Orbital Materials

Orbital Materials

Operations
Princeton, NJ, USA
Posted on Mar 22, 2025

About Orbital Materials:

Orbital Materials incubates advanced materials & climate technologies for the long-term habitability of our planet, accelerated by our proprietary AI platform.

As our synthesis and piloting lab in Princeton expands, we are seeking a dedicated Lab and Office Manager to oversee critical administrative and operational tasks, ensuring consistency, compliance, and efficiency.

Position overview:

The Lab and Office Manager will play a key role in supporting the day-to-day operations of our Princeton office and lab. The ideal candidate will bring a mix of organizational, administrative, and financial skills, with a collaborative approach to working in a technical environment.

Location: Princeton, NJ (In-office, 5 days per week)

Required experience:

Lab Operations and Administration

  • Manage inventory and ordering of lab and office supplies including creating and managing purchase orders.

  • Coordinate with vendors, conduct initial research, and establish vendor relationships.

  • Handle customer credit applications and maintain the U.S. supplier register, ensuring compliance with tax documentation requirements

  • Oversee the shipment of samples for external analysis.

  • Organize and oversee various cleaning services, e.g. laundry services and supervise cleaning staff as needed.

  • Maintain safety training and OSHA compliance records.

  • Serve as the primary point of contact for facilities requests, co-ordination and management.

Office Administration

  • Coordinate travel arrangements, event planning, and reservations for visiting staff and guests.

  • Reconcile credit card charges and manage office-related expenses through the spend management system.

  • Maintain statutory notice posters and ensure regulatory updates are distributed.

  • Act as a liaison for U.S.-based HR/payroll, insurance policies, and benefits-related inquiries.

Safety and Compliance

  • Develop safety program elements, including SOP reviews, JSA writing, and safety communications.

  • Coordinate evacuation procedures and ensure compliance with lab safety standards.

Nice-to-have experience:

Bookkeeping Support

  • Update monthly lab budget trackers with categorized spending.

  • Collate invoices for pay runs and support bookkeeping.

  • Support on state and federal tax compliance, quarterly tax submissions, and payroll reconciliations.

  • Oversee annual 1099 filings; and

  • Assist on preparing US management accounts and consolidated company accounts.

Qualifications

  • Exceptional organizational skills with the ability to manage multiple tasks simultaneously.

  • Background in office management essential. Background in accounting or finance desired, but not essential.

  • Experience working in a small company or startup environment is highly desirable.

  • Familiarity with chemistry labs or working alongside technical teams is a plus.

  • Flexibility and adaptability to evolving responsibilities.

Additional Information

  • Location: Candidates must already be based locally; relocation assistance will not be provided.

  • Schedule: initially part-time with the potential to move to full-time, on-site

This is an exciting opportunity to join a dynamic and growing team, supporting innovative research and development efforts while contributing to the operational success of Orbital Materials.

To apply, please submit your resume and a cover letter detailing your qualifications and interest in the role.

We’re an equal opportunities employer. Every applicant and employee is afforded the same opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status, or any other trait protected under federal, state, or local laws.